P.A Jobs in Manchester

Northern Care Alliance NHS Foundation Trust

Personal Assistant

Full Job Description

To provide an efficient and confidential secretarial and administration service to the members of the Divisional and Senior Management Team within the Community Services Bury Division.

To provide complex diary management, and facilitation of meetings including agenda setting and minute taking.

  • Provide complex diary management, and arranging of meetings, appointments and interviews, as required.
  • Provide a confidential secretarial service, maintaining confidentiality at all times.
  • To prepare and type agenda and take, type and distribute minutes of meetings.
  • To be responsible for the preparation and circulation of meeting information and agendas.
  • To provide supervision.
  • Maintain and develop a variety of systems to effectively manage workloads, including the use of bring forward systems.
  • To provide administrative support for booking of rooms and arranging meetings, including the setting up of meetings/event planning and organising.
  • To be the first point of contact for telephone enquiries using judgement to establish the validity and priority of the contact and direct calls/messages in a timely manner.
  • To maintain internal filing systems aligned in accordance to the non-clinical records management strategy.
  • To order and maintain equipment stocks, to check, prepare for authorisation and distribute equipment orders.
  • General administration details such as; shared responsibility for the collection and distribution of all post, send and receive emails and photocopying.
  • Receiving and greeting visitors.
  • To work as part of a team and closely with secretarial colleagues to support in times of absence.
  • To provide cross cover for other Personal Assistants within the division including PA to Divisional Managers, across sites when required.

Bury Care Organisation is part of the Northern Care Alliance, one of the largest NHS organisations in the country. Rated as ‘outstanding’ by the Care Quality Commission, our Fairfield site delivers innovative patient-centred care, and boasts an award winning Stroke centre and Heart Care unit. Supported by our community services in Bury, a mix of professionals from health, social and voluntary sectors, Bury exemplifies the benefits of a joined up approach to health and social care.

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading.

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